The 41^st Annual General Meeting was held
on Monday, 19^th January 2009, at 8.00 pm
at the Morrell Rooms, Streatley

Agenda

1. Apologies 
2. Minutes of 40^th AGM
3. Matters Arising
4. Chairman’s Report
5. Treasurer’s Report
6. Club Captain’s Report
7. Junior Liaison Officer’s Report
8. Social Secretary’s Report
9. Election of Chairman
10. Election of Committee
11. Election of Reporting Accountant
12. Subscriptions 2009-2010
13. Any Other Business

Mike C chaired a well attended meeting.

Mike gave a summary of the previous year’s activities many of which had celebrated the 40th Anniversary of the club. Mike encouraged members to join British Tennis as this would be free until 2012. Also of note was the refurbishment of the Sheepcot Pavillion, which will provide the club with their own dedicated toilets.

Joe R gave the Treasurer’s Report, which showed the club to be in a sound financial state and the accounts were accepted by the meeting. Whilst the funds were comfortably in surplus, Joe pointed out that expensive court refurbishment would be necessary over the next few years whist re-laying of the courts needed to be covered in the longer term. The “Honorary Auditor”, Peter B, agreed to examine the books once again in the next year, but would then stand down. Our thanks to Peter.

The Club Captain, Mark T, gave his report on the progress of the club teams, the major items being that all but one of the teams held their positions in the winter league, whilst the ladies A held their title in the Summer League winning all their ten matches. The third annual Ray Hurst Tournament for the Pox-on-it Trophy raised a further £1000 for his chosen charity CLIC Sargent. Mark also announced that he would be standing down as Club Captain.

Annabel W reported on a vibrant Junior Section, and sought the approval of the club to host one of the regional LTA Junior Tournaments, which would bring together the best of the Juniors in the area. This was fully supported by the meeting.

Jan B reported on the various highly successful celebrations held during the 40th Anniversary. In view of the tremendous effort put in by Jan and her supporting sub-committee, it was proposed to drop the Dinner Dance and the Quiz for the forthcoming year. Given the lack of any other volunteers, this was accepted. A summer barbeque will be held on a separate day from Club Championship Finals Day making for a more relaxed evening without the time pressure of recent years.

Mike C agreed to stand as Chairman for another year and was duly elected.

Mark T, standing down as Team Captain, was again voted in as Vice-Chairman. Mark also took on the reins as Court Manager, taking over from the stalwart Hugh H.

Anthea W, stood down as Secretary. As of the meeting, this position remained vacant. However John T, has since kindly volunteered for this important role.

Andy G was duly elected as the new Club Captain.

Ruth H agreed to take over as Child Protection Officer from John H.

The remaining committee members had all declared their willingness to continue in their existing roles and were duly re-elected. Our heart felt thanks to the outgoing committee members for their effort and dedication to the club.

Some changes to the constitution were proposed and approved. These mainly covered:

• Changes to simplify the membership rules
   
• Changes to allow us to operate as a Community Amateur Sports Club

The meeting agreed that Subscriptions for 2008-2009 would increase by a small amount for the Adults, whilst the Juniors would remain at the current level.